A transparent worksheet for calculating potential fuel, labor, maintenance, and loss-related value using your fleet’s actual baseline.
Do not start with a vendor percentage
Start with your fleet’s baseline. ROI is the value of measured improvements minus the full cost of the system. A result from another fleet is not your result.
Step 1: Calculate total annual cost
Include hardware, subscriptions, installation, accessories, replacement assumptions, training time, and any integration cost.
Annual system cost = one-time costs allocated to the review period + recurring annual costs
Step 2: Measure categories separately
Idling
Record idle hours by vehicle before and after the policy change. Multiply the change by your own fuel-use assumption and current fuel price. The Department of Energy provides idle-reduction guidance and planning tools.
Unnecessary mileage
Compare miles for similar work types and territories. Exclude changes caused by season, new customers, or territory growth.
Labor review
Measure time spent calling drivers for locations, reconstructing routes, answering arrival disputes, or manually building mileage reports. Do not count payroll reductions unless they are documented and lawful.
Maintenance
Track whether mileage or engine-hour reminders improve service completion. Count only documented avoided costs—not hypothetical engine failures.
Theft and claims
Report actual recoveries, losses, or claim outcomes separately. Do not assume that every tracker prevents theft or that every camera eliminates liability.
Step 3: Use a clear formula
ROI = (documented annual benefit − annual system cost) ÷ annual system cost × 100
Example: if documented benefit is $6,000 and annual system cost is $4,000, the illustrative ROI is 50%. Replace both figures with your records.
Sources
Editorial standard
Reviewed July 12, 2026 by the Track My Truck Product Team. The previous anonymous 12-truck story and 1,473% claim were removed.